As a preventive measure to reduce risk of spreading the corona virus, the Board of Directors of the Company has decided that no food or beverage will be served in connection with the general meeting. Participation of board members, members of the management team as well as the number of non-shareholders present will be limited. For shareholders who are worried of the spread of infection due to the corona virus, we want to emphasize the possibility to participate through mail voting or via proxy as described below.
By request of Trisall AB, which after the completion of its public cash offer to the shareholders of HiQ International AB (publ) (”HiQ”) owns approximately 89 percent of the total number of shares and votes in HiQ, the shareholders of HiQ are hereby invited to an Extraordinary General Meeting to be held on Friday 30 October 2020 at 10.00 a.m. at Roschier Advokatbyrå at Brunkebergstorg 2 in Stockholm.
Notice of Attendance
Shareholders who wish to attend the General Meeting shall:
- Either be recorded in the share register kept by Euroclear Sweden AB not later than on Thursday 22 October 2020 or, if shares are registered in the name of a nominee, temporarily have registered the shares on the record date for voting rights registrations which is on Monday 26 October 2020; and
- give notice of his or her intention to participate at the General Meeting no later than Monday 26 October 2020.
Notice of attendance at the General Meeting shall be made in writing to HiQ International AB, P.O. Box 4046, SE-102 61 Stockholm, or by telephone +46 8 588 90 000, or by e-mail to firstname.lastname@example.org. When giving notice of participation, the shareholder shall state name, personal identification number or company registration number, address, telephone number, shareholdings along with notification of (no more than two) representatives.
Shareholders with nominee-registered shares must, in order to participate at the General Meeting temporarily register the shares in his or her own name. Such shareholder must notify its nominee regarding the above-mentioned matter in due time before 26 October 2020, when such registration must be completed.
Participation by proxies and mail voting
Shareholders represented by proxy must issue a written, signed and dated proxy. If the proxy is issued by a legal entity, a certified copy of the valid registration certificate (Sw. registreringsbevis) of the legal entity (or similar document for non-Swedish legal entity) must by attached to the proxy. The proxy may not be older than one year unless it states that it is valid for a longer period of time (the validity of the proxy may not exceed five years). The original of the proxy and potential registration certificate shall be sent to the Company of the above address well in advance of the Extraordinary General Meeting. Proxy form for shareholders who wish to attend the meeting by proxy will be available on the Company’s website, www.hiq.se.
In order to reduce the risk of spreading the virus causing Covid-19, the Board of Directors of the Company has resolved that the shareholders can use their right to vote prior to the Extraordinary General Meeting via mail. The form for mail voting is provided to the shareholders on the Company’s website, www.hiq.se. The form includes information on how a shareholder can use its right to vote via mail.
- Election of Chairman of the Meeting
- Preparation and approval of the voting list.
- Approval of the agenda.
- Election of one or two persons to certify the minutes.
- Establishment of whether the Meeting has been duly convened.
- Resolution regarding the number of members of the Board and deputy members of the Board of Directors.
- Resolution regarding fees for the Board of Directors.
- Election of members and deputy members of the Board of Directors.
- Closing of the Extraordinary General Meeting.
Election of Chairman of the Meeting and election of members and deputy members of the Board of Directors etc. (items 1 and 6-8)
Trisall AB has informed HiQ that Trisall AB will present proposals by latest on the 20 October 2020. In connection with this, HiQ will provide forms for mail voting that will be available on the company’s website www.hiq.se.
Trisall AB’s proposal as set out in item 1 and 6-8 above will be obtainable at the company’s premises at Katarinavägen 15, 7th floor and on the company’s website www.hiq.se. Shareholders who wish to receive those documents may notify the company, whereupon the documents will be sent by mail or by e-mail.
As of 9 October 2020, the share capital of the company amounts to SEK 5,584,208.70 divided into 55,842,087 shares with the corresponding number of votes.
Stockholm in October 2020
The Board of Directors